Best practices for remote meetings

When physical meetings transformed into virtual meetings…

The pandemic has caused the corporate and business world to transform tremendously. Homes have become offices, team lunches have transformed into family lunches, and meetings have become virtual.

Although meetings are virtual, we can make it easy and productive. And there are certain practices for remote meetings that you can set to not make it a burden. Make the most of your virtual time and stay connected. Thanks to tools such as zoom and teams, all virtual meetings can be managed effectively.

Five best practices for remote meetings

We understand that physical meetings are often less risky and more productive. But virtual meetings take a pretty good amount of time and aren’t much efficient if not managed appropriately. So here we are. We will discuss the five best practices you can set to nail your meetings.

1. How’s your day?

The first thing is the best thing. Let’s be honest. We know how those ‘Monday blues’ are gonna take over your head. And all you can do is warmly welcome your teammates and ask them about their day. This can ease up the serious meeting to a small extent and helps in more engagement. This is one of the most pleasing practices you and your teammates can look up to.

2. Set a meeting agenda

Any meeting, whether it is in person or online, needs structure to be successful. You are in charge of creating the agenda for the meeting as the host. Describe how you will spend your time together, the meeting’s goal, and the results you hope to achieve.

3. Keep a note and a timer

Both of these are really very helpful because, in the physical meeting, we are much aware of how much time it’s been. But during a virtual meeting, the time is just gonna run while simultaneously working on other tasks. Keep a timer beside you or on your phone. And also have the habit of recording the notes, the highlights of the meeting, and the tasks. This helps to manage the project and tasks more efficiently without much mess.

4. Have a break and sip some water

Everyone must take breaks and look away from their screens, particularly during lengthier sessions. Anything that will last longer than an hour, such as brainstorming or strategy meetings, should be done in accordance with this.

5. Present the appropriate topics

Present the right topics in front of your team members. While having a little fun is good and reasonable, it’s not appropriate to bring out personal matters even as a matter of fun or joke. We should believe there is ethics for work and boundaries for both personal and professional life.

These practices when applied with the right work culture can help boost productivity and reinforces a good work environment. Having a strategy is better than having nothing at all. And a planned meeting incorporating these practices leads to a much more efficient and energetic meeting.